Using PivotTable For Performing Data Analysis

Tables and exterior databases can contain tons of records. Analyzing balance data could be a nightmare without proper types of tools. That will help you, Excel offers a effective data analysis tool known as a PivotTable. It allows you to summarize countless records inside a concise tabular format. After that you can manipulate design (or pivot) from the table to determine different views of the data.

PivotTable assist you to evaluate considerable amounts of information by performing three operations: grouping the information into groups, summarizing the information using calculations, and filtering the information to exhibit only the records you need to use.

• Grouping – It instantly groups considerable amounts of information into smaller sized, more manageable groups. E.g., suppose you’ve got a databases having a Region field where each cell contains certainly one of four values: East, West, South and north. The initial could have a large number of records, however if you simply construct your PivotTable while using Region field, the resulting table just four rows Body each for that four unique Region values inside your data. (to visualise)

• Summarizing – Along with grouping data based on the unique values in a number of fields, Excel also displays summary calculations for every group. The default calculation is Sum, other summary calculations including Count, Average, Maximum, Minimum and Standard Deviation. (to visualise)

• Filtering – A PivotTable also allows you to view only a subset from the data. E.g., automatically the PivotTable’s grouping show all of the unique values within the field. However, you are able to manipulate each grouping to cover individuals that you don’t wish to view. (to visualise)


It’s worth learning because they have not just a few, however a lengthy listing of benefits.

• It time saving

o Simple to create – You should use Excel’s Summarize with PivotTable command to construct an easy PivotTable report with less than 5 or 6 clicks.

o Fast to process – The typical PivotTable should do a substantial amount of work if this generates its report: It has to evaluate tons of records because both versions could have a dozen or even more fields extract the initial values from a number of fields calculate the information summary for every unique item after which lay everything on the worksheet. Amazingly, for basically the biggest data sources, this whole process usually takes only another or more.

o Updateable instantly – When it’s outdated, you don’t need to re-produce the report on your own. Rather, you are able to run the Refresh Data command, which is instantly updated.

• Flexible

o Dynamics – Every PivotTable is really a dynamic creation that you could reconfigure to create the type of report you’ll need. Particularly, the majority of the fields that you simply increase the PivotTable you may also change from one area of the are accountable to another. (to visualise)

This really is known as pivoting the information also it causes Excel to reconfigure the PivotTable and recalculate the outcomes, immediately.

o Manipulatable – It is simple to and rapidly manipulate your PivotTable layout to obtain results you’re searching for. E.g., you could add new fields towards the PivotTable, and take away any fields that you don’t need. (to visualise)

o Versatile – It’s versatile enough to deal with many other kinds of data. They may be produced from Access tables, Word tables, text files, Webpages, XML data, and from tables in effective database systems for example SQL server and Online Analytical Processing (OLAP) server.

• It suits to your demands

Although most of the PivotTable that you simply create is going to be for your own personel use, you’re also likely to setup PivotTable for some individuals to see, either on-screen, in writing, or perhaps on the internet. During these more public situations, you can expect to want to setup your PivotTable in order that it looks the best.

o Customizing – Each PivotTable includes several options for personalization. E.g., you are able to hide products, sort the information, and personalize the report document.

o Formatting – Once you have the end result you would like, you might spend some time dressing the report, e.g., altering the font, applying colors and borders.

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